S.D.S.S.A.A. CONSTITUTION
Revised August 2006


^ REVISED 2006
@ REVISED 2005
% REVISED JUNE 2004
+ REVISED JUNE 2003
~ REVISED JUNE 2002
**REVISED JUNE 2001
* REVISED DECEMBER 2000 (OR PRIOR)


ARTICLE I - NAME AND STRUCTURE


1. NAME
The organization shall be called the SUDBURY AND DISTRICT SECONDARY SCHOOLS
ATHLETIC ASSOCIATION (S.D.S.S.A.A.).

2. AFFILIATION
The S.D.S.S.A.A. shall be a member of the Northern Ontario Secondary Schools Athletic
Association (N.O.S.S.A.).

3. GOALS AND OBJECTIVES

Refer to Page 6.1 of the Guidelines.

The objective of the Association shall be to encourage and promote sound athletic competition
and good sportsmanship among the girls and boys of the secondary schools in the following
categories of competition:

  1. Invitational competition
  2. Exhibition competition
  3. Official competition

4. MEMBERSHIP
*The membership for the Association shall consist of all secondary schools indicated in the list in Section 5 below. A secondary school from outside the Association requesting membership or wishing to participate in a specific activity of the S.D.S.S.A.A. must be approved at an Association meeting after consultation with the principals' associations.

*The S.D.S.S.A.A. will entertain motions for the inclusion of schools from associations located outside the S.D.S.S.A.A. boundary only after the association to which the school belongs agrees in writing that it may be released from its jurisdiction.

*The S.D.S.S.A.A. may, at its discretion, permit a school from outside its jurisdiction to enter a league within the S.D.S.S.A.A. only when an opportunity to participate in that sport does not exist within their present association. Should the outside District subsequently organize competition in the sport involved, then the school must return to competition within their District.

5. MEMBER SCHOOLS~

DISTRICT #3 - RAINBOW DISTRICT SCHOOL BOARD

DISTRICT #57 -
CSD DU GRAND NORD DE L'ONTARIO

DISTRICT #61 - CONSEIL SCOLAIRE CATHOLIQUE DU NOUVEL-ONTARIO

DISTRICT #32 - SUDBURY CATHOLIC DISTRICT SCHOOL BOARD

Chelmsford

Riviere-des-Francais

Champlain

~ Bishop Alexander Carter

Confederation

Hanmer

+ Sacre Coeur

Marymount

Lasalle

Macdonald Cartier

L'Horizon

St. Benedict

Lively

Notre Dame

St. Charles

Lockerby

Lo-Ellen

Sudbury Secondary

*At the June 1998 Association meeting, Espanola High School was permitted entry in the sports of Nordic and Alpine Skiing and Boys' Senior Hockey, and Manitoulin Secondary School was permitted entry in Boys' Senior Hockey to host all games in the Howland Arena in Little Current.

*At the June 1999 Association meeting, Manitoulin Secondary School was permitted entry in Girls' Open Hockey, to host all but one game in the Howland Arena in Little Current.

*At the April 2000 Association meeting, Espanola High School was permitted entry in the sport of Girls' SloPitch.

*At the June 2000 Association meeting, Espanola High School was permitted entry in the sports of Boys' Junior and Girls' Open Soccer.

+ At the December 2002 Association meeting, Espanola High School was permitted entry in Boys' Senior Soccer.

% At the June 2004 Association meeting, Espanola High School was permitted entry in Boys' and Girls' Swimming

^ At the June 2006 Association meeting, ES Franco-Cité was permitted entry in Boys' and Girls' swimming.

 

6. CATEGORIES OF COMPETITION

6.1 Statement of Intent
All sport competition between member schools must be approved by, and operated under the direction of, this Association. All S.D.S.S.A.A. regulations shall apply for each of the categories of competition

6.2 Invitational Competition
An event/tournament run by a school or sport committee to provide additional competition. A teacher wishing to organize an invitational tournament must follow the guidelines below:
6.2.1 The principal must approve the hosting of the tournament.
6.2.2 Tournament dates, format and entry fees must be announced at the sport committee meeting pre-season meeting.
6.2.3 The selection of the participating school shall be at the discretion of the convener.
6.2.4 A financial report must be submitted to the program leader.

6.3 Exhibition Competition

This can be a single contest between two schools arranged between the two coaches or it may be an organized tournament or league competition between three or more schools in which the participating schools share all the costs of organizing and operating the contests.

A teacher wishing to organize an exhibition tournament or league must submit the following information to the coordinator. If all items are complete, the executive may approve the request:

6.3.1 - Name of the convener (approved by the principal)
6.3.2 - A set of playing regulations
6.3.3 - An estimate of officials' costs, if applicable.
6.3.4 - An estimate of other costs, if any
6.3.5 - Times and dates of the tournament competition.
6.3.6 - Starting and finishing dates plus play-off format for league competition.
6.3.7 - Competition must be open to all member schools.
6.3.8 - All costs including officials, awards and facilities will be charged back to participating schools.
6.3.9 - A convener's report and financial report must be submitted to the next association meeting.

6.4 Official Competition

Official sports are those that lead to association championships and may progress to N.O.S.S.A. and O.F.S.A.A. championships. New or exhibition sports may become official athletic association activities when the convener submits a motion, at any time after the first year, to a general or annual meeting of the Association. The motion must be approved and be accompanied by the following information:

6.4.1 - Name of the convener.
6.4.2 - A complete set of playing regulations
6.4.3 - The number of medallions required for the championship.
6.4.4 - The wording for the championship banner.
6.4.5 - An estimate of officials' costs, if applicable
6.4.6 - An estimate of sport committee costs, if applicable.

Official sports will have access to the following association awards and Board budgets:

6.4.7 - Championship medallions and banners
6.4.8 - The convener will receive an honorarium as per Article VII, Item 5.
6.4.9 - Board of Education schools will receive approximately 50% of their officials costs and championship teams can apply for funding to help defray the cost of transportation and coaches expenses to N.O.S.S.A. and O.F.S.A.A. events.


ARTICLE II - OFFICERS AND DUTIES


1. OFFICERS OF THE ASSOCIATION

1-1 Co-Chairperson(s)
1-2 Secretary/Athletic administrator
1-3 Treasurer
*1-4 Administrative Representative (from each member board - one of each to have voting priviledges)
1-5 Vice Principals' Representative
1-6 Department Heads' Representative (Male and Female)
1-7 Past Chairperson(s)
1-8 Member(s)-at-Large
1-9 Each executive member shall have specific association responsibilities as listed in the following sections.

2. CO-CHAIRPERSONS

2-1 To preside at the Annual, Regular and Executive Meetings of the Association and to set the dates and agendas for such meetings.

2-2 To represent the Association in contacting the Board of Education, the media and the public.

2-3 To have the authority to enquire into any matter pertaining to the affairs of the Association and to ask any representative to attend any meeting.

2-4 To be ex-officer members of each committee authorized by the S.D.S.S.A.A.

2-5 To present a slate of officers to the Annual Meeting.

2-6 *To review all S.D.S.S.A.A. member schools with respect to O.F.S.A.A. classifications as of October 31st of every school year..

 

3. SECRETARY/ATHLETIC ADMINISTRATOR

3-1 For all Executive, General and Annual Meetings:
a) to make all the necessary arrangements.
b) to send out the notices of meetings.
c) to distribute the agenda.
d) to record the minutes and distribute to member schools.

3-2 For the Annual Meeting:

to receive and send out the notices-of-motions to the member schools at least one week before the Annual Meeting.

3-3 For the Pre-Season and Post Season Meetings:

a) to send notices and pertinent information to conveners and department heads.
b) to review with coaches the guidelines re player and spectator behaviour, coaches code of conduct and Board of Reference procedures.

3-4 To forward notice-of-motions to N.O.S.S.A.

3-5 To receive and distribute all sport schedules

3-6 To act on all reports or protests.

^3-7 To conduct an annual review of fees with the Treasurer, that in the event of a credit a cheque be issued to the school.

 

4. TREASURER

4-1 To deposit all monies received by the Association in a bank account held for this sole purpose

4-2 To disburse any debts of the Association upon receipt of the official voucher and invoice or receipt.

4-3 To present a financial statement of income and disbursements to the regular meetings of the Executive and the Association.

4-4 To invoice each school for its annual membership fee according to Article VIII sections 1-1, 1-2, 1-3 and 1-4.

4-5 To receive sport committee estimates of costs from the pre-season meetings and to pay these costs upon approval of the Executive.

4-6 To present an audited statement of Association finances to the Annual Meeting in June but not later than the first regular meeting in the new school year.

^4-7 To conduct an annual review of fees with the Athletic Administrator, that in the event of a credit a cheque be issued to the school.

 

5. PRINCIPALS' REPRESENTATIVE

5-1 To provide liaison between the public and separate schools Principals' Association and the S.D.S.S.A.A..

5-2 To advise the executive on matters relating to school curriculum organization and operation.

5-3 To chair the negotiation meetings with officials re: fee contracts

5-4 To be liaison person on the transfer committee and to report back to the executive.

5-5 To provide the exam dates and professional activity days for the N.O.S.S.A. and Association Annual Meetings.

 

6. VICE-PRINCIPALS' REPRESENTATIVE

6-1 To provide liaison between the Vice Principals' Association and the S.D.S.S.A.A..

6-2 To chair the meetings of the Board of Reference.

 

7. PROGRAM LEADER REPS

7-1 To assist the chairpersons as required.

7-2 To prepare the calendar of tournament and dates plus the schedule guidelines for the N.O.S.S.A. and S.D.S.S.A.A. annual meetings.

 

8. PAST-CHAIRS

8-1 To assist the chairpersons as required.

8-2 To request and submit to the Secretary/Athletic administrator the notice-of- motions for the S.D.S.S.A.A. and N.O.S.S.A. annual meetings.

 

9. MEMBER AT LARGE

9-1 To assist the chairpersons as required.

9-2 To update the list of conveners rotational order for each sport.

9-3 To update the conveners and recorders lists for the annual meeting.

9-4 *To act as Resolutions Chair at all Association Dinner and General meetings hosted during the year.

 

10. TRUSTEES REPRESENTATIVE (NON-VOTING)

10-1 To provide a liaison between the public and separate schools Trustees' Association and the S.D.S.S.A.A.

 


ARTICLE III - THE EXECUTIVE


1. COMPOSITION OF THE EXECUTIVE

The Executive shall consist of the Officers of the Association. (See Art. II - 1, page 2)

2. EXECUTIVE RESPONSIBILITIES

2.1 To have charge of the business of the Association and the supervision of all committees.

2.2 Administer the policies laid down by the resolutions passed at the Annual and Regular Meetings of the Association.

2.3 To rule on situations not specifically covered by the Constitution.

2.4 To approve all purchases and payments on behalf of the Association.

2.5 *To conduct an immediate review of a sport in a particular age group or division (wherever applicable) in the event of the following:

  1. Team Sports - a sport enters 3 teams or less,

    Individual Sports - entries involve 3 schools or less and/or consist of fewer than 100 participants.

    The Executive Review will then determine the status of the sport (eg. discontinued for that season, amalagamate age group or divison with another age group or division, etc.)


ARTICLE IV - PROGRAM LEADERS AND PRINCIPALS

 

1. PROGRAM LEADER SCHOOL RESPONSIBILITIES

1-1 To notify coaches of dates of pre and post season meeting.

1-2 To provide coaches with a list of dates when their facility is not available for competition.

1-3 To approve the Confirmation of Participation form.

1-4 To inform the principal of the number of games per team, the length of schedules, the number of exhibition games, the problems related to coaching personnel and other program developments.

1-5 To cooperate with the principal to encourage teaching staff to volunteer for coaching assignments.

1-6 To submit the names of non-teaching coaches to the principal for approval.

1-7 In consultation with the coach, confirm that each athlete is an eligible representative of the school.

 

2. THE PRINCIPAL RESPONSIBILITIES

2-1 To approve, in consultation with the program leader, the sports to be entered by school teams (depending on facilities, finances, equipment coaching personnel and student interest).

2-2 To ensure, with the assistance of the program leader, that students and coaches are familiar with, and abide by, the Association objectives, guidelines policies, code for players and coaches, and the recommendations re Crowd Control.

2-3 To interview, with the program leader, all non-teaching coaches (Refer to Guidelines, Page 10(e), Green pages).

 

3. RESPONSIBILITIES OF THE PRINCIPALS' ASSOCIATION

3-1 To approve requests for changes to the Sports Schedule Guidelines when requested by the executive.

 


ARTICLE V - SPORT COMMITTEES



1. STRUCTURE OF SPORT COMMITTEE

There shall be a committee for each sport consisting of:

(1) the convener, who must be a teacher or a person approved executive.

(2) a recorder who will take minutes of the meetings and submit them to the athletic administrator's office for typing and distribution. The recorder may be a program leader or a coach designated by the convener. *For all sports, a Program Leader, Executive Member or a consitution-knowledgeable designate shall be assigned to the Sport Committee to act as a recorder at the pre and post season meetings.

(3) a coach from each team competing in the sport.

(4) an officials' representative, where applicable.

2. SPORT COMMITTEE

(1) Sport Committees shall convene for pre-season and post-season meetings as scheduled at the annual meeting.

(2) At the pre-season meeting, the committee shall:

a) discuss and approve play-off arrangements.
b) review guidelines re player and spectator behavior, coaches code of conduct and rule changes.
c) review relevant N.O.S.S.A. and O.F.S.A.A. regulations.
d) share sport committee duties and responsibilities as requested by the convener.
e) for league sports, approve arrangements for the athlete, coach, officials clinic.

(3) At the post-season meeting the committee shall:

a) evaluate the season.
b) recommend changes for the following year for S.D.S.S.A.A., N.O.S.S.A. and O.F.S.A.A. constitutions and playing regulations.
c) select a convener for the next season.

3. STUDENT COACHES

When a team is coached by a high school student, there must be a teacher present at all games. Failure to have a staff member will result in the forfeiture of the game.

4. PHYSICAL EDUCATION SAFETY GUIDELINES

**Member schools are expected to review and follow the most recent version of the Physical Education Safety Guidelines as they relate to interschool athletics.


ARTICLE VI - CONVENER DUTIES



1. GENERAL

1-1 To chair his/her sport committee meetings.

1-2 Appoint sub-committees or assign special duties to individual members as required.

1-3 To arrange for officials when applicable.

1-4 To present the respective trophies and medals to championship teams and consolation ribbons at the final tournament/game.

1-5 To submit a written report (form available in handbook) including a financial statement, to the next regular association meeting following the conclusion of his/her sport.

1-6 To be familiar with the following constitution items:

a) Amendments to The Constitution and Playing Regulations
b) Distribution of Sport Committee Profits
c) Eligibility
d) Board of Reference and Protests
e) Unsportsmanlike Conduct
f) Scheduling
g) Your Sport Schedule Guidelines

1-7 To update championship records for post-season meeting.

 

2. SCHEDULING

2-1 Schedule and conduct contests in his/her sport in strict adherence to the Constitution and Playing Regulations and Guidelines

Convener's decisions are binding on all member schools and coaches

2-2 Make all necessary arrangements where contests are held in stadia, gymnasia, or swimming pools that do not belong to competing schools. Arrange for security when crowd control is a concern.

2-3 To ensure that the schedule is balanced with respect to the number of trips away and at home.

2-4 To ensure that schedule changes are made only as outlined in Art. XII i.e., two weeks notice or game forfeited.

Use the blank Schedule Change Form (Page 7.6 of Handbook) to send changes to:

a) the coaches involved
b) the referee-in-chief
c) the athletic administrator
d) the media

2-5 In the event of a system-wide school closure, all association scheduled competitions shall be cancelled automatically. The convener should notify the referee-in-chief immediately.
The competition shall be rescheduled where possible.

2-6 ~ In the event that school buses are pulled off the road due to weather conditions, and students cannot be transported to school for school opening or from school at regular closing, all sports events will be cancelled and rescheduled at a later date. Conveners shall notify coaches and the referee-in-chief immediately.

 

3. BUDGETS

3-1 *To establish a budget sufficient to cover the necessary costs of the sport if the sport is going to incur expenses other than the allotted officials and award costs.

3-2 To submit this budget estimate to the executive at the pre-season meeting for approval.

 

4. COMMUNICATION

4-1 To keep an accurate and up-to-date account of the results of his/her sport and to periodically notify member teams of the standings.

4-2 To notify the teams involved in the play-offs.

4-3 To notify the Athletic Administrator regarding all protests, disputes and misconduct reports.

4-4 To submit a copy of each eligibility form to the athletic administrator prior to or by the first day of competition.

4-5 To remind the referee-in-chief that if an official has an established relationship (school, family, etc.) with someone on the team he/she shall not be assigned to officiate the game without the express approval of the opposing coach.

4-6 *In the case of an adult from the community coaching a team, the convener shall send copies of all information pertinent to the sport to both the community coach and the Co-Curricular program leader.

4-7 To inform coaches of league sports that part of the cost for extra transportation when officials do not show for a game will be charged to the sport committee and part will be charged to the officials as a penalty fee.

 

5. CONVENER ROTATIONAL LIST RESPONSIBILITIES

5-1 *A list indicating the order in which schools will convene is located in Section 6 of this article. If all schools have at least one convenership, then the first school that has fewer convenerships than the number listed in Item 5 shall assume the convenership.

5-2 These lists are to be used when the current convener resigns and there is no volunteer for the following year. In this case, the school at the top of the list (the school must be participating in that particular sport) shall be responsible for convening for the next season.

5-3 The number of convenerships per school can be limited to the following: (i.e., the school may choose to convene more that this number, but they can also decline a convenership if the total is greater that the number below.)

a) 1000 + student population - 4 convenerships

b) 600-999 student population - 3 convenerships

c) 600 student population - 2 convenerships

 

5-4 In the year that a new school assumes the convenership, the year end reports shall request that the school name be placed at the bottom of the list.

5-5 *A school which refuses the convenership shall be ineligible for competition in that sport the following year unless extenuating circumstances warrant their participation. The final decision on this should be left to the Executive or a Board of Reference.

5-6 N.O.S.S.A. Convenership: If the S.D.S.S.A.A. convener chooses not to convene N.O.S.S.A. and there is no volunteer, then the first eligible school at the top of the list shall be responsible.

 


^ ROTATION LIST

The school highlighted is convening this season. If two schools are bold, this denotes either co-convenership, or S.D.S.S.A.A./N.O.S.S.A. split.

FALL SPORTS

GBB

GBB -

GBB -

XC

XC

FB -

FB -

Golf

SOCC

Swim.

BVB -

BVB -

Div I

Div II

Mid

Run

Relay

Senior

Flag

 

BOYS Jr

 

Mid

A&B

 

CND

HOR

MMA

SBS

LAS

LAS

LIV

SSS

LEP

MMA

LEP

CHA

BAC

HAN

SAC

MMA

LCS

LCS

SSS

MMA

LAS

LCS

SCC

LAS

MMA

BAC

BAC

SCC

LEP

CND

LEP

SCC

CND

LEP

HAN

LCS

LCS

SBS

ESM

CHA

CND

LEP

CVD

SBS

CHA

HAN

ESM

SSS

HAN

SCC

CHA

BAC

CVD

SSS

LAS

CVD

CVD

LAS

CHA

SCC

CVD

FRS

CVD

CVD

CONF

SAC

CONF

FRS

FRS

SBS

SSS

CND

CONF

MMA

CONF

CONF

BAC

ESM

SBS

SAC

SAC

SSS

CONF

FRS

LIV

CVD

HAN

HAN

HAN

BAC

HAN

LIV

ESM

CHA

FRS

CVD

ESM

LCS

FRS

SAC

CHA

CHA

BAC

LCS

HAN

CVD

HOR

CONF

HOR

LAS

LIV

LIV

ESM

CVD

ESM

BAC

HOR

FRS

SAC

SBS

FRS

CND

HOR

HOR

SSS

CONF

CHA

CHA

BAC

SAC

CND

LIV

SCC

LEP

LAS

LAS

FRS

HAN

FRS

ESM

SBS

BAC

BAC

BAC

SBS

CONF

LCS

LEP

HOR

FRS

SAC

HOR

SCC

ESM

CVD

ESM

SAC

LIV

SBS

FRS

SCC

LIV

HOR

CONF

CONF

HOR

SBS

SAC

CHA

FRS

CND

SSS

SBS

HOR

SCC

HAN

SSS

LIV

LAS

HAN

LAS

CHA

SCC

LCS

SAC

SBS

MMA

LEP

LCS

CND

LIV

HOR

LEP

ESM

LEP

CND

MMA

SCC

LCS

LAS

LIV

CONF

LCS

LEP

SSS

SSS

SSS

EMS

LIV

 

CND

CND

 

SCC

 

 

WINTER SPORTS

BAD

BBB

BBB

BBB

CURL

GYMN

HOCK

HOCK

ALP

NORD

VB-G

VB-G

VB-G

WRE

 

MID

Div II

Div I

 

 

GIRLS

BOYS

SKI

SKI

Mid

Div I

Div II

 

LAS

SBS

BAC

LAS

CND

CON

VOL

VOL

SAC

LIV

SCC

CHA

CHA

LIV

CVD

HAN

CHA

SAC

LIV

LIV

LAS

CONF

LIV

LAS

BAC

SCC

SSS

ESM

CONF

CHA

LAS

SCC

MMA

LAS

CND

LCS

CND

CVD

LAS

CND

SAC

CND

HAN

BAC

CON

LCS

BAC

HAN

LCS

LIV

SSS

HOR

CHA

SSS

LAS

HOR

FRS

SAC

SAC

LEP

SCC

SAC

LIV

LEP

HOR

CND

CVD

FRS

LCS

CVD

SAC

LEP

SCC

SSS

SBS

BAC

SAC

ESM

LAS

SCC

ESM

SAC

BAC

HAN

SBS

LIV

FRS

CND

ESM

ESM

MMA

SSS

CVD

MMA

CND

LAS

MMA

SAC

LIV

ESM

LCS

SBS

CON

SSS

BAC

BAC

BAC

CON

SSS

LCS

CON

CHA

CHA

CVD

LEP

BAC

CHA

CVD

CHA

CND

HAN

HAN

FRS

MMA

LEP

SSS

BAC

HOR

SSS

CHA

FRS

CHA

CVD

LAS

FRS

BAC

SAC

CON

HAN

CON

LCS

FRS

CND

LIV

HOR

FRS

SSS

FRS

CHA

CHA

CON

LEP

LIV

LCS

LEP

LAS

SBS

ESM

SSS

LCS

FRS

HAN

ESM

SBS

HOR

BAC

CVD

LEP

ESM

LCS

CVD

HAN

LEP

HOR

CON

SAC

LEP

ESM

HAN

SBS

ESM

LAS

MMA

SSS

HAN

CVD

CVD

LEP

HOR

ESM

CONF

FRS

LIV

HAN

HOR

BAC

SCC

CONF

ESM

HOR

LAS

CND

HAN

CVD

SBS

SAC

SBS

LIV

CND

FRS

CND

SCC

LIV

CON

SAC

MMA

SCC

CHA

SCC

SSS

MMA

CVD

SCC

SBS

SSS

CND

HOR

FRS

LCS

SCC

SBS

HOR

LCS

LEP

LEP

ESM

FRS

SCC

HOR

 

 

 

HAN

SBS

LEP

SCC

MMA

LCS

LCS

HOR

SBS

 

 

 

 

 

 

ESM

 

 

 

 

 

 

 

 

SPRING SPORTS & ASSOCIATION CHAIRMANSHIP

T&F

Slo-Pitch

Tennis

T&F

Soccer -

Soccer -

CHAIR

Relays

Girls

Boys

Girls

St Benedict Catholic SS

CONF

CONF

CND

SCC

CONF

LCS

Lively Distict S.S.

LAS

HAN

CVD

MMA

LIV

LEP

Collège Notre-Dame

LCS

SAC

CONF

CVD

LCS

SAC

Lasalle S.S.

LEP

LAS

HAN

CONF

LEP

SCC

ES Hanmer

SSS

SSS

CHA

HAN

SAC

SBS

Sudbury Secondary School

SBS

LIV

SAC

FRS

CHA

CHA

ES du Sacré-Coeur

CND

LCS

LAS

CHA

CVD

CVD

ES Macdonald Cartier

HOR

LEP

LIV

SAC

FRS

FRS

Chelmsford Valley DCS

BAC

BAC

LCS

LIV

ESM

ESM

Bishop Alexander Carter

HAN

CHA

BAC

LCS

HAN

HAN

ESC Champlain

FRS

ESM

SBS

LEP

HOR

HOR

ESC l'Horizon

SAC

MMA

ESM

LAS

SBS

CND

Lo-Ellen Park S.S.

LIV

SBS

HOR

SBS

SCC

MMA

Lockerby Composite

ESM

SCC

FRS

BAC

LAS

LAS

Marymount Academy

CHA

CVD

SSS

HOR

BAC

CONF

St Charles College

MMA

HOR

LEP

SSS

CND

BAC

Lockerby Composite

SCC

FRS

MMA

ESM

SSS

LIV

CVD

CND

SCC

ESM

 

SSS

 

 


ARTICLE VII - VOTING AND AMENDMENTS

 

1. VOTING

1.1 A straight majority vote shall pass or defeat any motion.

1.2 Voting on all matters shall be as follows:

a) General and Annual Meeting

Coed Schools - 2 votes (boys program, girls program)
All boys or all girls school - 1 vote
Executive - 1 vote / member
Conveners - 1 vote each on matters and playing regulations concerning their sport.

b) Sport Committee Meetings

Each Team - 1 vote

1.3 No proxy votes shall be allowed.

1.4 In the event of a tie the presiding chairman shall cast the deciding vote.

 

2. QUORUM

2.1 General Annual Meeting - fifty percent of the member schools must be in attendance.

2.2 Executive Meetings - an executive quorum will consist of not fewer than four members.

 

3. ORDER OF BUSINESS

3.1 Review of minutes
3.2 Business arising out of minutes
3.3 Reading of communications
3.4 Bills and accounts
3.5 Notices-of-motions
3.6 Reports of Committees
3.7 Unfinished business
3.8 New Business
3.9 Adjournment

4. MEETING PROCEDURES

4.1 The conduct and procedure in all S.D.S.S.A.A. meetings shall be governed by standard, accepted parliamentary procedures.

4.2 A steering committee may be appointed for regular Association meetings and the Annual Meeting.

5. ANNUAL MEETING DATE

5.1 The Annual Meeting shall be held during the examinations in June. The date shall be confirmed by January 1st of the current school year.

 

6. AMENDMENTS

6.1 All motions to amend the constitution must be submitted through a sport committee or the executive.

% 6.2 Notice-of-motions that are distributed to member schools at least one week prior to a regular or annual meeting of the association will require a majority vote of those present to pass.

6.3 Motions which are not distributed to member schools one week prior to the meeting shall require a two-thirds majority vote of the members present.

7. CHANGES TO PLAYING REGULATIONS

Changes to the Playing Regulations for the following season shall be presented the association meeting following the conclusion of the sport. Playing regulations approved at an association meeting will be updated and a copy will be sent to the convener to confirm that the changes have been made. Copies of the changed regulations will be distributed to member schools with the handbook updates in June.

*Only when it can be determined that the season cannot proceed without a change to the playing regulations, they may be changed at a pre-season meeting with the approval of the athletic administrator and two executive members.

8. GUIDELINES REGARDING SPORT COMMITTEE

It is the policy of the Association and Executive to support the requests by the convener and coaches of a sport committee for technical changes applying to the organization and organization and operation of their sport. These policies are generally found in the Playing Regulations for each sport.

However, when requests for changes impact on the regulations and policies for all sports, i.e. constitutional items and budgets, it may be necessary for department heads to modify or refuse the recommendations.

In order to expedite and simplify discussion re these procedures at our regular and annual meetings, the following guidelines are to be used when making a decision about sport committee and program leader jurisdiction.

ITEM

SPORT CMTE

ASSOC

l. Eligibility

> general

X

> sport specific

X

2. Playing Regulations

X

3. Officials

X

4. Schedule

> start

X

> finish

X

> play-off format

X

> dates of games

X

> total # of games

X

5. N.O.S.S.A. Representation

> %one team

X

> 2nd/3rd team

X

6. Budgets

> to previous year's amount

X

> above previous year amount

X

7. N.O.S.S.A. & O.F.S.A.A. notice of motions

X

X

 


ARTICLE VIII - FINANCES

 

1. ASSOCIATION FEE

1.1 The Annual Association fee is required for the cost of:
(a) Association organization and operation
- Honoraria
- Medallions
- Additional and extraordinary costs.

(b) Sport Committee organization and operation.

(c) To cover losses incurred by the S.D.S.S.A.A. when hosting N.O.S.S.A. or O.F.S.A.A. events.

1.2 Each school's portion of the actual annual fee shall be determined as follows:

(a) Association Costs:

School enrolment (Sept.30th) divided by S.D.S.S.A.A. enrolment (Sept.30th) X Actual Association Cost

  1. (b) Sport Committee Costs:

    The total of each schools sport committee costs as reported in the conveners financial statement.

    (c) Sport Committee Budgets:

    + The Executive, in consultation with conveners, will draw up a template budget for each tournament sport (including cross country running, cross country relays, golf, gymnastics, alpine and nordic skiing, swimming, wrestling, girls' slo-pitch, track and field, track and field relays, tennis and badminton) that is to be presented to each convener prior to the pre-season meeting. Any expense over and above the items listed on the template must receive the approval of the Executive at a regularly scheduled meeting. The templates will be subject to review should relevant costs increase.

AMOUNT AND PAYMENT

1-3 The treasurer/athletic Administrator shall invoice each school for their share of the Association Fee by the second week in October of the current school year.

The amount due shall be equal to 100% of the previous year's actual fee plus an additional 5% or a percent as set at the previous Annual Meeting.


  1. Overpayment or deficits will be applied to the fee for the next school year.

    A minimum of half of the Association Fee shall be due the first day of November of the current school year. The balance, if necessary, will be due March first of the current school year.

    If a second payment is necessary the Treasurer will send another invoice to the schools involved. The invoices will be sent by the second week of January and will indicate the date deadline and the amount due.


PENALTY PAYMENT

1.4 Failure of a school to pay the required fees by the due dates will result in a 10% surcharge on the unpaid portion of the fees. The Treasurer/Athletic Administrator will notify the Principals and Co-Curricular Heads of the offending schools of the surcharge within two weeks of the fee payment being past due.

 

YEAR END REPORT

1.5 The treasurer shall submit a financial statement of actual costs including school debits and credits to the Annual Meeting or to the first regular Association meeting of the following year.

 

OFFICIALS' POOL

1-6 *Officials' fees that are charged back for individual sports should be charged on a pro-rata basis, based on the number of athletes on the eligibility list.

 

2. + AFFILIATION FEES

Schools from outside the membership of the SDSSAA that are permitted to participate in SDSSAA leagues will be charged an affiliation fee which may be calculated as follows:

Nominal fee ($50) + Activity Fee (fee based on levels of participation)

Activity Fee will be calculated as follows:

(#sports entered / total #sports offered) x (school enrolment / total school enrolment) x total Associaton cost incurred from previous school year

 

3. SIGNING OFFICERS

All disbursements shall be made over the signatures of the following persons:

- The Association Treasurer.
- Signing Officers.

 

4. PLAY-OFF AND CHAMPIONSHIP FUNDING

The S.D.S.S.A.A. is financially responsible for all play-offs and championship tournaments including N.O.S.S.A. and O.F.S.A.A. contests hosted by S.D.S.S.A.A. Losses will be covered by the Association and profits will be returned to the Association.

*The S.D.S.S.A.A. is responsible to cover any cost incurred from the provision of first aid support staff at Association-sanctioned competitions such as Cross Country Running, Skiing and the like.

5. COMPETITION/MINI-MEET AWARDS

@ All SDSSAA activities, individual and team, will be presented with gold and silver medals, with individual sports allowed to order ribbons to recognize 3rd to 8th place finishers.

+ Competitions or mini meets, leading up to and/or counting towards a SDSSAA championship, are directed to reward performances with ribbons or other items of similar cost, should the convener elect to present awards.

 

6. DISTRIBUTION OF SPORT COMMITTEE PROFITS

^ Sport Committee profits will be distributed in the following manner:

- 50% to Association general fund.
- 50% to be distributed as determined by the Sport Committee.

Funding of association champions to N.O.S.S.A. and O.F.S.A.A. and repair of trophies are not to be considered regular sport committee costs, and therefore, may only utilize the sport committee 50% share of profits.

 

7. + CONVENERS' HONORARIA

An honorarium will be paid by the treasurer to each convener upon receipt by the athletic administrator of the conveners report and minutes of the post-season meeting where applicable. For league sports the amount of the honorarium will be based on the number of teams in the sport. For tournament sports the honorarium will be based on a fixed rate as shown in the chart below. Honoraria may be revised every two years. Recommendations for changes should be submitted to the executive for discussion and approval at the June meeting.

Category

Sport

Amount

League Sports:

All sports except below

$15.00/team

Boys Varsity Football

$20.00/team

Boys Senior Hockey

$20.00/team

Tournament Sports:

Fall

Amount

Golf

$75.00

Cross-Country

$75.00

Cross-Country Relays

$50.00

Basketball Girls Gr. 9

$50.00

Winter

Amount

Badminton

$125.00

Gymnastics

$100.00

Swimming

$100.00

Skiing Alpine

$100.00

Skiing - Nordic

$75.00

Volleyball Girls Gr. 9

$50.00

Spring

Amount

Slo-Pitch

$100.00

Track & Field

$150.00

Tennis

$75.00

Track Relays

$50.00

 

ARTICLE IX - ELIGIBILITY


1. CONFLICT WITH NON-SCHOOL CLUBS

1.1 All competitors on secondary school teams will practice and compete exclusively with their high school team from the first official practice date until the competitor is eliminated from further S.D.S.S.A.A., N.O.S.S.A. OR O.F.S.A.A. competition.

1.2 Competitors may practice and/or compete with a club team during this period only if it doesn't conflict with the school program and only if the high school coach gives his/her permission.

2. TRANSFER POLICY

2.1 All transfer students are ineligible for S.D.S.S.A.A. competition until approved by the Transfer Committee.

2.2 No student may play the same sport for more than one school in the same league in the same school year.

2.3 *A coach shall not recruit players from other schools. The S.D.S.S.A.A. does not condone the blatant recruitment by secondary school coaching staff of individual athletes from the elementary system. A one year suspension shall be levied against any coach who has been proven to have taken part in this practice.

3. ATTENDANCE REQUIREMENT

% 3.1 For the first three years of high school, in a traditional school, a student must be registered in a minimum of six (6) full day school credit courses; in a semestered school, a school must be registered in a minimum of three (3) full day school credit courses in the semester in which he/she participates. After the third year of high school, a student must be taking four (4) non-semestered full day school credit courses over the school year or two (2) full day school credit course per semester.

 

4. ELIGIBILITY FOR PLAY-OFFS

A player must play in two regularly scheduled games for his/her school before he/she is eligible to compete in a play-off game of that league.

5. PLAYING IN A HIGHER DIVISION

5.1 A junior player who participates in more than one senior league competition will become ineligible for further junior competition. The same rule applies to the midget division.

5.2 For this regulation the athlete will be ineligible for further competition at the lower level if he/she plays, dresses for the contest, or has his/her name on the scoresheet for more than one higher league competition.

 

6. SUSPENSION FROM SCHOOL

6.1 Expulsion or suspension from school will render the student ineligible for interschool competition until reinstated by the principal.

 

7. ELIGIBILITY LIST

7.1 Eligibility lists, signed by the principal and the physical education program leader, must be in the hands of the convener NO LATER THAN 4:00 P.M. OF THE SCHOOL DAY PRECEDING THE FIRST LEAGUE COMPETITION, OR AT A TIME DETERMINED BY THE CONVENER,WHICHEVER IS EARLIER. All games shall be forfeited until the list has been received by the convener.

7.2 Any names of players to be added to the eligibility list must be approved by the principal and the convener involved before the player(s) in question is(are) allowed to play.

A new eligibility sheet must be faxed to the convener at the same time.

 

8. OVER-AGE PLAYERS

8.1 When it has been confirmed that an over-age player has participated (actually played) in a contest(s), all such competitions will be forfeited by the player's team.

 

9. OTHER INELIGIBILITIES

9.1 When it as been confirmed that a player is ineligible for reasons other than age, the Transfer Committee, the Board of Reference or the Executive will determine the penalty to be imposed.

9.2 A player whose eligibility is questioned according to any of the rules of the Association, may be asked to appear before the Executive/Board of Reference for a hearing.

 

10. PROFESSIONAL ATHLETES

10.1 Any professional athlete who is a bona fide student may play for his/her school in any sport other than that for which he/she is a professional.

 

11. ^ AGE CLASSIFICATIONS

For the 2006-2007 school year, age groups will be comprised of boys and girls with the following birthyears:
  • Midget > born in 1992 or later (students may compete in this category for one year only)
  • Junior > born in 1991 or later
  • Senior and Open > born in 1987 or later

 

12. % EXCEPTIONS TO AGE CLASSIFICATIONS

Applications for exemption from the eligibility guidelines may be made providing the following conditions are met:
  • the submission must be made to the Executive at least 2 weeks preceeding the start of the season, or, at least one week prior to a regularly scheduled Executive meeting hosted during the school year
  • the application must be accompanied by a copy of the student's timetable
  • the application must be accompanied by a letter of support from a school administrator

Exceptions will be considered to move one (1) age group only. Cases will be considered on a sport-by-sport basis. The Executive will decide upon the exceptionality of each case and the decision rendered will be final with no right of appeal."

 

13. REGULATIONS REGARDING AGE CLASSIFICATION

13.1 It is the policy of the S.D.S.S.A.A. that a player compete at his/her age classification.

13.2 Exceptions to this policy may be that:

(a) A school does not compete in the age classification.
(b) The competitor is in his/her graduating year.
(c) A senior team has an insufficient number of players (refer to Item 2-11.3).
(d) The player is capable of playing in an older and stronger league.

13-3 A player declares himself/herself as a midget, junior or senior when he/she participates at one of these levels in the first league competition. The competitor should remain at this level for the duration of the season including play-offs.

 


@ ARTICLE X - S.D.S.S.A.A./O.F.S.A.A. TRANSFER POLICY PROCEDURES

 Click here for a transfer application form (adobe acrobat file)

1. TRANSFER POLICY

All transfer students are ineligible for S.D.S.S.A.A. competition until approved by the S.D.S.S.A.A. Transfer Committee. Refer to item 5 below (Approval Procedure). The six categories under which a student may be ruled eligible for competition are listed in Part C of the Transfer Appeal Form.

 

2. STUDENT RESPONSIBILITY

All students transferring to another school must complete Parts A, B and C of the attached S.D.S.S.A.A./O.F.S.A.A. Transfer Appeal Form. It is strongly recommended that this be completed prior to leaving the school. The student must take the form to the Principal and the Co-Curricular Physical Education program leader so that they can sign and complete Part D. Students who do not complete this form prior to transferring may jeopardize their athletic eligibility at the new school.

 

3. PROCEDURES - OUTGOING SCHOOL

3.1 The outgoing principal or the principal's delegate and co-curricular department head are requested to sign Part D of the form and to indicate their acceptance or non-acceptance of the rationale for transfer. If the rationale is not accepted, the reason(s) should be entered in the comments section or attached to the form.
Principals are requested to confirm:

1) That the change of residence is legal (if applicable).
2) That category 'c' and 'd' requests are correct.
3) That category 'e' transfers for academic reasons or goals are correct.
4) That category 'f' transfers for exceptional circumstances are correct.

Co-Curricular program leaders are requested to confirm:

1) The sports played during the 12 months prior to transfer.
2) That the school or coach has no reason to object to this student competing next season.

3.2 A copy of the completed form should be retained in the physical education office for one year.

3.3 If completed prior to departure from former school, the form should be attached to the official school transfer forms that the student presents to the Principal of the new school.

 

4. PROCEDURES - RECEIVING SCHOOL

4.1 When the principal or the principal's delegate of the moving school signs the form, he/she will be confirming that the rationale relating to a change of course/program or change of address is correct.

4.2 The Appeal Form should then be submitted to the co-curricular program leader.

4.3 The Co-Curricular program leader will submit all requests for transfer eligibility to the Athletic Administrator by the end of the second week of school in September or upon receipt of the appeal form when the student transfers during the year.

 

5. APPROVAL PROCEDURE

@ 5.1 The Athletic Administrator will review and approve, if appropriate, the category 'a', 'b', 'c', 'd' and 'f' (i) requests, as well as requests for eligibility in sports that do not advance to N.O.S.S.A./O.F.S.A.A.

@ 5.2 The Transfer Committee will review and approve, if appropriate, category 'e' and 'f' (ii), (iii), (iv) or (v) requests that have outgoing principal and program leader approval and meet the conditions established by O.F.S.A.A. and the local transfer committee. These reviews will be scheduled to coincide with O.F.S.A.A. hearing dates.

5.3 All other requests will be handled by the committee at one of three scheduled meetings. These dates will be approved at the June Association meeting.

@ 5.4 The documents listed below will be required to support transfer applications that: (i) do not receive outgoing school support, or, (ii) fall under category 'e' or 'f' (ii), (iii), (iv) or (v). A hearing may be called to review documentation if deemed necessary. The student requesting eligibility may be required to attend this meeting and may be accompanied by his program leader, coach or parent if deemed necessary.

DOCUMENTATION REQUIRED TO SUPPORT APPEALS DESCRIBED ABOVE:

Applying Under

Timetable

Transcript

Court Order

IPRC Letter

Letters of Explanation/ Support

Proof of Guardian- ship

Section (a) (i)

X

Section (a) (ii)

X

Section (a) (iii)

Section (c)

X
X

Section (d)

X
X
X
X

Section (e)

X
X

X

Section (f) (i)

X
X
X

X

Section (f) (ii)

X
X

X
X

Section (f) (iii), (iv), (v)

X
X

X

*if applicable (court document required). Any other pertinent documents are welcome.

5.5 After a decision has been rendered by the transfer committee, the Athletic Administrator will fax it to the program leader by the day after receiving the request or the day after the meeting.

5.6 The program leaders from both schools involved with the transfer have the right to be present at a transfer appeals so that all perspectives may be considered.

 

6. CHALLENGE TO TRANSFER COMMITTEE DECISION

A student ruled eligible by the Transfer Committee may have the decision challenged.

6.1 The challenge must be processed through the Co-Curricular program leader and submitted to the Athletic Administrator.

6.2 The challenge shall be in writing and shall include the reasons for the challenge, and shall refer to the section(s) of the Transfer Policy on which the challenge is based.

6.3 The challenge will be reviewed by the Transfer Committee and if validated, the documents referred to in section 5.4 will be required and a hearing may be called. If the committee determines that there are no grounds for changing the decision, the school may appeal the decision to the O.F.S.A.A. transfer committee.

 

7. DISTRIBUTION OF ELIGIBILITY SUMMARY

@ 7.1 The Athletic Administrator shall maintain a summary list of all transfer requests. This list will be circulated to all Co-Curricular Program Leaders at each of the S.D.S.S.A.A. Association Dinner meetings, and will be updated regularly on the S.D.S.S.A.A. website.

7.2 A copy of all S.D.S.S.A.A./O.F.S.A.A. Transfer Appeal Forms and documentation will be kept on file in the Athletic Administrator's office for a period of two years.

 

Click here for a transfer application form (adobe acrobat file)


ARTICLE XI - BOARD OF REFERENCE/PROTESTS

 

1. DUTIES OF THE BOARD OF REFERENCE

1.1 *To administer penalties in such cases if they deem it advisable and, to direct coaches and other school officials on such occasions.

1.2 *To rule on protests relating to the Constitution and Playing Regulations.

1.3 To rule on the ejection of players or coaches

(i) if requested by the convener and athletic administrator,
(ii) when the coach appeals the decision of the convener and athletic administrator.

 

2. BOARD OF REFERENCE MEMBERS

- S.D.S.S.A.A. Chairperson
- Principals' / Vice-Principals' Representative
- Program Leaders' Representative
- Convener
- Athletic Administrator/Secretary
- Past Chairperson(s)

In most cases, a quorum shall consist of three or more members.

 

3. PROTESTS/CLARIFICATIONS

3.1 Reasons for protests/clarifications:
a) An official incorrectly enforces a rule or enforces a non-existent rule (this does not include rule interpretation) which results in a significant advantage or disadvantage.

b) A serious matter which determines the outcome of a game.

  1. c) To request a clarification of:
    1. An issue not covered by the Constitution or Playing Regulations.
    2. Constitution or Playing Regulations which are ambiguous.

3.2 Procedures:

a) *A coach must inform the chief official that the game is being played under protest at the time that a contentious decision is made.

b) The coach must deliver or fax a written protest signed by the Physical Education program leader, Principal or Vice Principal to the Athletic Administrator and/or Convener within twenty-four hours of the disputed competition.

  1. A request for issue clarification must also be submitted in writing.

    c) A fee of $25.00 must accompany each protest. If the decision is in favour of the protesting school the $25.00 will be returned, otherwise it will be placed in the Association treasury.

    d) *The Athletic Administrator and the Chairman of the Board of Reference shall determine if the protest is valid according to constitutional and sport governing body regulations before bringing the protest to a Board hearing.

    e) *Meetings shall be arranged by the Athletic Administrator who may request coaches, players or officials to be present at a hearing of the Board of Reference.

    f) The Board of Reference will render a decision as soon as possible after receiving the official written protest. This decision shall be binding.

    g) The Athletic Administrator may request coaches, officials or players to be present at a hearing of the Board of Reference.

 


ARTICLE XII - UNSPORTSMANLIKE CONDUCT

 

1. CONTRAVENTION OF REGULATIONS

In the event that a school (students or coaches) contravenes the S.D.S.S.A.A. Playing Regulations or Guidelines, the school or participants involved may be suspended from competition by the Board of Reference.

2. COACH BEHAVIOUR

2.1 Coaches who are guilty of criticizing their league officials whether the criticism is to him/her in person or in public, or are guilty of unsportsmanlike conduct, are open to censure from this Association and are liable to this Association for their behavior while acting as a coach.

2.2 Officials are required to report any misconduct on the part of the coach to the Athletic Administrator and/or convener and such coach may be asked to appear before the Board of Reference and the Board shall take any action they deem necessary. A form entitled "Officials' Report on Teams and Game Conditions" is available for this purpose.

3. PLAYER OR COACH EJECTION

@ Any player or coach ejected from a game for unsportsmanlike behaviour shall be automatically suspended from future participation in SDSSAA-sanctioned activities until a ruling is made by the convener and/or athletic administrator. If necessary, the convener and/or athletic administrator may refer the matter to the board of reference.

NOTE 1: When a coach is ejected, the game must be defaulted unless a school representative is available to replace the coach.

@ NOTE 2: Athletes/coaches are prohibited from participating in any SDSSAA-sanctioned activities while under suspension. Participation in non-sanctioned activities such as exhibition or tournament games will come at the discretion of the school.

4. EJECTION PROTOCAL

*Whenever an official is required to eject an athlete or coach from a contest, the following protocal must be followed (except where sport playing regulations are more specific or restrictive):

4.1 Within the rules of the sport, announce the ejection by making eye contact with the player or coach. Do not make physical contact with the individual. Eye contact can be made from a distance of twenty feet, but should not require an official to be closer than six to ten feet from the individual.

4.2 Request the player to go immediately to the bench and to the head coach.

4.3 One game official will go to the sidelines, make eye contact with the head coach and announce that the player (identify by number or lane or some other accepted method) has been ejected from the contact and state the reason.

4.4 Unless players create a disturbance, they must remain on the bench.

4.5 The ejection of a coach requires that the official approach the coach, announce the ejection to the coach and request that the coach leave the competition area. In addition, the official must ask which coach or school representative will function as the head coach in the ejected coach's absence.

4.6 Officials are reminded that only desiganted school staff representatives may act in the place of the head coach (Article XII, Item 3).

4.7 The ejected coach shall leave the competition area. An ejected coach may not be allowed to become a spectator.

4.8 Following the contest, an official shall contact the Athletic Administrator or Chief Official to advise of the ejection. The coach must inform the Principal and Program Leader of the ejection. All reports detailing ejection circumstances must be forwarded in writing (using the appropriate sport-specific forms wherever applicable).

4.9 The Athletic Administrator and Convener shall decide on the length of the suspension or hold a hearing which must be attended by the ejected person(s). A written report must be provided before a decision will be rendered.

4.10 A written decision detailing the length of suspension applicable to each ejection will be faxed to the Principal, Chief Official, Program Leader and Coach from the Athletic Administrator's office. In cases where the suspension is of two games or more in duration, the Principal of the offender's school shall be requested to respond to the ejection report with whatever action has been taken by the school related to the incident.

 

5. UNACCEPTABLE LANGUAGE

Swearing and/or abusive language and/or improper gestures to an official shall result in immediate suspension from the game.

 

6. NOISE MAKERS

Noise makers should not be tolerated at any indoor S.D.S.S.A.A. sponsored activity. This does not preclude the involvement of a school musical group under staff supervision. Problems should be referred to the convener for a decision.

 

7. COACH AND OFFICIALS GAME REPORTS

Coaches Game Reports: Coaches are encouraged to submit their complaints regarding officiating to the athletic administrator. Each department has a form "Team Report on Officials" for this purpose (Page 7.2 of the handbook). Explanations and recommendations, when applicable, will be returned to the coach as soon as possible.

COACHES ARE REQUESTED NOT TO DISCUSS GAME CONCERNS WITH OFFICIALS IMMEDIATELY FOLLOWING COMPETITION.

 


ARTICLE XIII - SCHEDULING

 

1. SCHEDULE REQUIREMENTS

The convener shall present a draft schedule (according to guidelines) to the pre-season meeting for review and revision by the coaches. The revised schedule must be in the hands of the athletic administrator by the next day.

 

2. CHANGES TO SCHEDULE

2-1 When the schedule has been approved by the Executive members in attendance at the pre-season meeting, it shall become official. After that time, changes can only be made under the following conditions:
  • the convener is notified 1 week prior to the contest (*except Boys Senior and Girls Open Soccer, where three working days notice are required).
  • the other coach must be in agreement.
  • the Athletic Administrator has approved the change.

2-2 In the event that sufficient notice has not been given or adequate officials are not available for the date of the rescheduled game, then the team requesting the change must play the game as scheduled or forfeit the game.

2-3 Participating schools that do not have a representative (coach or designate) at each sport committee pre-season and post-season meeting will lose their right to make any changes to the schedule after it is drawn, unless contact is made with the convener before the pre-season meeting.

2-4 Should the coach feel that conditions warrant a change, he/she can appeal to the Athletic Administrator for a Board of Reference hearing.

 

3. INTENTION TO PARTICIPATE

3-1 Each school must indicate at the Annual Meeting its decision to participate in a league sport during the next season.

3-2 This intention must then be confirmed prior to the season as requested by the convener but not later than the Friday prior to the pre-season sport committee meeting. This confirmation is a school responsibility.

 

4. LATE ENTRY

A school which wishes to enter a league after the schedule has been drawn up must receive approval of the Executive and will be assessed a $50.00 late entry fee, part of which may be awarded to the convener by the Executive. Ordinarily a late entry request is not granted.

 

5. DROPPING OUT OF LEAGUE

A school which drops out of league competition after the schedule has been drawn-up will be required to pay a $200.00 penalty. The Executive will determine the amount to be awarded to the convener as payment for the extra work required in redrawing the schedule. The remaining part of the penalty fee, if any, will be deposited in the Association's treasury. The Executive may waive the fee upon recommendation from the Convener involved.

*Schools that drop out of a league sport (that has officials' costs) will be charged half of their school portion of the officials' fees if they took part in any league games, and a full portion of officials' fees if they took part in more than half of the league games. All other penalties remain in affect.

 

6. GAME FORFEITURE

6-1 In the event that a game is forfeited or a team cancels within 48 hours of game time, all expenses resulting from the forfeiture shall be the responsibility of the forfeiting team.

6.2 In addition to item 6.1 above, a team that forfeits a second game will be subject to a $50.00 fine and will be required to submit to the convener a $25.00 per athlete bond in order to re-enter the league in the future. The eligibility list will be used to determine the number of athletes. If the team fails to compete in all scheduled games in the next season, the bond will be forfeited and placed in the sport committee account, otherwise the bond will be returned to the school.

 

7. NUMBER OF GAMES/WEEK

*The maximum number of games allowed per team, schedule length and play-off structure shall be in accordance with the Sports Scheduling Guidelines. Revisions must be submitted from the Sport Committee and receive the endorsement of the S.D.S.S.A.A. Executive before being forwarded as motions to the general meeting in June. (It is understood that the Principals' Representatives from both Schools Boards will have the opportunity to present revisions to their respective Associations before endorsement by the S.D.S.S.A.A. Executive. It is also understood that all Program Leaders will be attendance at the June meeting so that every school is aware of the proposed change).

 

^8. TIES FOR PLAY-OFF POSITIONS  

    8.1 Where ties involve the last playoff position(s), tie breaking games must be scheduled.

    8.2 To break all other ties in the final regular season standings, the following criteria will be used:

      (I) Head to head results, with the winning team being seeded highest.
      (II) If there is still a tie, the team that has allowed the fewest points amongst the tied teams will get the highest seed.
      (III) If still tied, point differential (points for less points against) amongst the games involving the tied teams, the team with the highest differential getting the highest seed.
      (IV) Should the teams still be tied, then the overall point differential between common opponents shall be used.

      Tie breaking games will be played at the site of the highest placed seed. Should that site be unavailable, not meet sport governing body specifications or not be able to accommodate spectators, then the game will be played at the site of the lower seed. Should either of these locations be unavailable, then the higher seeded team shall select a site. If the higher seed is unable to access a site, the convener shall secure a neutral site. For scheduling, the convener(s) shall leave at least two days for tiebreakers at the end of the schedule before the playoffs.

      In ties involving three or more teams, teams will be seeded using the criteria above, and a minimum number of games will be scheduled to decide the issue. Match-ups will be scheduled considering standard playoff formats (ie. if four teams: 4th vs 1st, 3rd vs 2nd, if three teams: 1st receives bye, 3rd plays second, etc)

    8.3 All tie breaking games are designated as playoff games.

9.N.O.S.S.A. REPRESENTATION

9-1 When one team is eligible for N.O.S.S.A., that team shall be the Association play-off champion. When two or more teams are eligible, the sport committee shall determine the method of selecting the 2nd place representative.

9-2 + If a team wishes to declare up in a category, they must notify (in writing) the Division I and II conveners and to the Athletic Administrator. The conveners will notify all teams in their division of any declarations. This declaration must be received by 4pm one (1) week prior to the scheduled tie-breaker date. For this regulation, all teams entered from a school in that sport must play in the higher classification.

 

10.SANCTIONING OF NEW SPORTS

10-1 New sports will become official Athletic Association activities when the following conditions have been met:
a) a convener is selected.
b) a set of playing regulations, a schedule (including play-offs) and a financial estimate are accepted at either a General or the Annual Association Meeting.

10-2 Official costs for new sports shall be charged back to participating schools.

10-3 When the sport has been established, the convener can apply to the Athletic administrator for access to official pool funds.

10-4 The Executive will establish the honorarium for the new sport.

 

11. PLAY OFFS

11-1 A sport committee can choose to utilize non-school facilities such as Laurentian, Cambrian, Delki Dozzi for play offs.

As well, the Sport Committee can designate specific school sites for play-offs i.e. a volleyball round robin at the specified school or a midget, junior, senior basketball final at the home of the higher place senior team.

% 11-2 No more than six teams may advance to the playoff round. The structure will be: 1st & 2nd receive a bye, 6th will play 3rd, 5th will play 4th.

 

12. + CHALLENGE MATCHES

Each team sport will be limited to a single challenge game in each division to decide the issue of NOSSA representation, where teams of same classification are entered in different divisions.

 

13. REPORTING OF RESULTS

~The winning team shall be responsible to call in the results to the SDSSAA results line immediately following the game, and to follow up with a fax or hand delivered copy of the official scoresheet to the convener on the next school day. In case of a tie, this responsibility shall be that of the home team.

 

14. PROCEDURE TO HOST AN O.F.S.A.A. CHAMPIONSHIP

14-1 Request Procedure

The prospective O.F.S.A.A. convener must submit a written request to the executive which shall include the following information:

a) Day and dates of competition
b) A list of the committees required
c) An estimate of the number of teachers required for each day.
d) An estimate of income and expenditures
e) Indicate whether this is a guaranteed championship or a bid
f) Committee Members:
  • - Convener or Co-Conveners
  • - Principals' representative(s)
  • - Athletic Administrator
  • - Committee chairpersons - from both Boards
14.2 Approval Process
a) The Principals' representatives will request approval from the Principals' Associations and notify the Directors' of Education
b) Once approved, the athletic administrator will place a notice of motion on the agenda of the next association meeting.
c) If the motion is passed, it will be submitted to N.O.S.S.A. and the O.F.S.A.A. office.

^14.3 Host Team at Locally Hosted O.F.S.A.A. Championship

When SDSSAA hosts an OFSAA team sport championship, the highest placing team (considering playoff results first, then regular season if necessary) in that sport and classification will qualify as the host team to the championship. In the event that this team were to qualify as the NOSSA representative and a second local entry is permitted, the next highest placing team in that sport and classification will qualify as the host team.


ARTICLE XIV - SPONSORSHIP - UNIFORMS

 

1. A player must compete in a uniform representative of his/her school colours as set down by the S.D.S.S.A.A. Constitution, Article XV - School Colours, Team Name, Classification.

2. The uniform must conform to uniform regulations as outlined in the applicable rulebook or as amended in the playing regulations.

3. Home team uniforms will be light colours and away game uniforms will be dark colours. Where conflicts arise, the home team shall supply a set of non-conflicting uniforms or legally numbered markers, which shall be worn by the team not in compliance with the school uniform colours chart in Article XV. This policy will be in affect for all team sports other than curling and volleyball.

4. The uniform sponsorship policy shall adhere to the current O.F.S.A.A. uniform sponsorship guidelines and be included in article 5 of this section.

Failure to abide by these regulations will result in contravention of regulations and a board of reference meeting.

The intent of the regulation is to prohibit individuals and/or teams from advertising for sponsors on uniforms and equipment.

5. S.D.S.S.A.A. Uniform Sponsorship Policy

All competitors are expected to dress for S.D.S.S.A.A. league and playoff games in uniforms that are neat, clean, conform to uniform requirements outlined in the Sport Committee Playing Regulations, and which maintain the integrity of the School's/Association's name, colours and logos. No sport club insignia on uniforms shall be permitted. A sport club is defined as a community, provincially or nationally based organization whose primary purpose is participation in organized competition in single or multi sport programs.

A uniform is defined as a top, a bottom, warm-up T-shirt and a track suit.

 

Commercial Sponsorship Criteria

Commercial sponsorship may be recognized on athletes' uniforms at S.D.S.S.A.A. league and playoff games provided the following criteria is met:

> the product and/or service provided by the sponsor must be commensurate with the philosophical practices and policies of the S.D.S.S.A.A., the school, the Association and the local Board of Education;

> only the same singular sponsor may be recognized on a team's set of uniforms; the manufacturer of the uniform may be recognized as the sponsor. If the manufacturer is not the sponsor, then the manufacturer's logo must be displayed very discreetly (i.e. smaller than 64 sq. cm. and not longer than 10cm.)

> this criteria must be met both on and in the immediate vicinity of the competitive area.

 

Commercial Sponsorship Placement Guidelines

> Singlets/Vests/Jerseys

Where uniform tops have sleeves, recognition of the sponsor must appear on one of either the left or right sleeve. The maximum area to be covered by the advertising on the sleeve is 64 sq.cm. (maximum length 10 cm.). Uniform tops without sleeves may display sponsorship on the left or right breast of the uniform top. The maximum area to be covered by the advertising on the uniform top without a sleeve is 24 sq.cm. (maximum length 8 cm.).

> Shorts/Bottoms

One piece of advertising, similar in nature to that permitted on the top of the uniform, will be permitted on the left or right thigh. The maximum area to be covered by the advertising on the shorts/bottoms is 64 sq.cm. (maximum length 10 cm.).

> Warm-Up T-Shirts/Track Suits

The permitted advertising on warm-up T-shirts and track suits will conform to the criteria for uniform tops and bottoms. Schools may choose whether to recognize sponsors on the sleeve or breast area of the uniform top. If the manufacturer's logo is discrete (i.e. smaller than 64 sq.cm. and not longer than 10 cm.), then the sponsor's name may be displayed on the warm-up T-shirt and/or track suit.

 

Failure to abide by all aspects of this Section may result in forfeiture.

 


+ ARTICLE XV

 

SCHOOL COLOURS, TEAM NAME, CLASSIFICATION

PUBLIC SCHOOLS

@CLASSIFICATION
TEAM NAME
COLOURS

Chelmsford (CVDCS)

'A'
Flyers
Blue/White

Confederation (CONF)

'AA'
Chargers
Green/Gold/White

Riviere des Francais (FRSS)

'A'
Muskies
Red/White/Black

Hanmer (HAN)

'A'
Sabres
Royal Blue/Orange/White

Lasalle (LAS)

'AAA'
Lancers
Orange/Black/White

Lively (LIV)

'A'
Hawks
Black/White/Gold

Lockerby (LCS)

'AAA'
Vikings
Forest Green/Gold

Lo-Ellen (LEP)

'AA'
Knights
Purple/White/Gold

Macdonald-Cartier (ESMC)

'A'
Panthers
Red/White/Blue

Sudbury Secondary (SSS)

'AA'
North Stars
Blue/White/Red

CATHOLIC SCHOOLS

@CLASSIFICATION
TEAM NAME
COLOURS

Champlain (CHAMP)

'A'
Requins
White/Black/Grey

+ ES Sacre Coeur (SAC)

'A'
Griffons
+ Silver/Blue/White

ESC L'Horizon (HOR)

'A'
Eagles
Kelly Green/Grey/White

College Notre Dame (CND)

'AA'
Alouettes
White/*Navy Blue

~Bishop Alexander Carter (BAC)

'A'
Golden Gators
Gold/Navy/White

*Marymount Academy (MMA)

'A'
Regals
*Navy Blue/Burgundy/White

St. Benedict Catholic (SBS)

'AA'
Bears
~Sky Blue/Navy/White

St. Charles College (SCC)

'AA'
Cardinals
Garnet/Grey

PLEASE NOTE:

*The first colour to be specified on the S.D.S.S.A.A. school colours charts is the primary colour of team uniforms, and the second and third colours be the secondary colours of team uniforms.

*Home team uniforms will be light colours and away game uniforms will be dark colours. Where conflicts arise, the home team shall supply a set of non-conflicting uniforms or legally numbered markers, which shall be worn by the team not in compliance with the school uniform colours chart above. This policy will be in affect for all team sports other than curling and volleyball.

Changes to these colours must be approved at a duly convened meeting of the S.D.S.S.A.A.


% SCHEDULE GUIDELINES

 

LEGEND:

 *These days will be used if necessary

% REVISED 06/04: No more than six teams may advance to the playoff round.The structure will be: 1st & 2nd receive a bye, 6th will play 3rd, 5th will play 4th.

~REVISED 06/03

*REVISED 06/01: The Junior and Senior Girls' Basketball schedule will revert to home and home schedule in cases where less than nine teams are entered.

*REVISED 06/99: The Junior and Senior Division I Boys' Basketball schedule will revert to home and home schedule in cases where less than nine teams are entered.

 Season

Sport

Confirm Date

Competition Days

# of Weeks

Max # gms

Start/Finish Dates

% Playoff Format

M

T

W

T

F

S

Reg

Play

Tot

SS

ES

EP's

 FALL

BB Girls - Jr & Sr

**2nd Mon-Sep

X

X

X

X

 

*

9

1

10

16*

~3rd Wed - Sept

1st Fri - Nov

2nd Fri - Nov

Art XIII, 12-2

BB Girls - Mid

**2nd Mon-Sep

X

X

X

X

X

X

7

1

8

8

~3rd Wed - Sept

1st Fri - Nov

2nd Fri - Nov

Art XIII, 12-2

Football - Boys

June Meeting

 

X

 

X

X

*

6

1

7

~7

2nd Tue - Sept

3rd wk - Oct

1st Wed - Nov

Art XIII, 12-2

Football - Girls

**2nd Mon-Sep

 

X

X

 

 

 

6

1

7

6

~3rd Tue - Sept

End Oct

1st Thu - Nov

Art XIII, 12-2

Soccer Boys - Jr

**2nd Mon-Sep

X

X

X

X

 

 

6

1

7

9

~3rd Tue - Sept

3rd Thu - Oct

4th Thu - Oct

Art XIII, 12-2

VB Boys - Mid

**2nd Mon-Sep

X

X

X

X

 

 

6

1

7

6

~3rd Wed - Sept

1st wk - Nov

2nd Fri - Nov

Art XIII, 12-2

VB Boys - Jr & Sr

**2nd Mon-Sep

X

X

X

X

 

 

6

1

7

9

~3rd Wed - Sept

1st wk - Nov

2nd Fri - Nov

Art XIII, 12-2

 WINTER

BB Boys - Jr & Sr*

2nd Fri - Oct

X

X

X

X

X

 

10

1

11

16*

~3rd Wed - Nov

3rd Fri - Feb

Last Fri - Feb

Art XIII, 12-2

BB Boys - Mid

2nd Fri - Oct

X

X

X

X

X

 

10

1

11

9

~3rd Wed - Nov

3rd Fri - Feb

Last Fri - Feb

Art XIII, 12-2

Curling - COED

3rd Fri - Oct

X

X

X

X

*

 

10

1

11

12

~3rd Wed - Nov

3rd Fri - Feb

Last Fri - Feb

Bonspeil

Hockey - Boys

1st Mon - Oct

X

X

X

X

X

X

10

2

12

18

2nd Tue - Nov

2nd wk - Feb

End Feb

Art XIII, 12-2

Hockey - Girls

1st Mon - Oct

X

X

X

X

X

 

9

2

11

12

2nd Mon - Nov

End Feb

2nd Thu - Mar

Art XIII, 12-2

VB Girls - Jr & Sr

2nd Fri - Oct

X

X

X

X

*

 

7

2

9

9

1st Mon - Dec

2nd Fri - Feb

End Feb

Art XIII, 12-2

VB Girls - Mid

2nd Fri - Oct

X

X

X

X

*

 

7

2

9

9

1st Mon - Dec

2nd Fri - Feb

End Feb

Art XIII, 12-2

~Swimming

3rd Fri - Oct

X

X

X

X

 

X

9

1

10

3

Mid Nov

Mid Jan

Mid Feb

Champ Meet

Wrestling - Boys

2nd Fri - Oct

 

 

X

X

 

*

9

1

10

9

~3rd Wed - Nov

2nd Fri - Feb

3rd Fri - Feb

Tournament

SPRING

Soccer - Girls

1st Mon - Mar

X

X

X

X

 

 

5

1

6

8

Mid Apr

3rd wk - May

Last wk - May

Art XIII, 12-2

Soccer - Boys

1st Mon - Mar

X

X

X

X

 

 

5

1

6

8

Mid Apr

3rd wk - May

Last wk - May

Art XIII, 12-2

 

______________________________________

Revised: 28 August 2006